Wedding Catering Guidelines
SIGNATURE BALLROOM ROOM RENTAL ~ The Room Rental Fee includes: standard set up, clean up, White or Ivory linens, china, silverware, stemware, tables, and chairs.
*The capacity of the ballroom is 300 people.
Friday ~ $650 Saturday ~ $700 Sunday ~ $550
FOOD MINIMUMS ~ Food minimums will apply to all functions and will be quoted by the Catering Office at the time of booking. Food minimums do not include beverages, taxes, or service charges.
Friday ~ $5,000 Saturday ~ $6,000 Sunday ~ $4,000
DEPOSITS ~ A $2,500.00 non-refundable deposit will be required for all weekend events. For other events, a deposit will be quoted at the time of booking.
PAYMENT PLAN ~ An estimated bill will be presented for full pre-payment one week prior to all weekend non-member functions. Final payment is due immediately following the event. Overpayment will be refunded through the Accounting Department on the earliest possible date. We accept Visa and MasterCard.
GUARANTEES ~ Please contact the Catering Office 48 hours prior to your event with the guaranteed number of guests that will attend. This is the minimum you will be charged. If no guarantee is submitted, we will consider the last number given to the Catering Office to be the guarantee.
GUEST LIST ~ Guests entering the Bearpath gated community will be required to check in with the gatehouse guard upon their arrival. Please submit a typed, alphabetized guest list and vender list to the Catering Office no later than two days prior to your event to ensure admittance.
SERVICE CHARGE AND TAXES ~ Food prices are subject to a 22% service charge and 7.275% sales tax. Liquor prices are subject to a 22% service charge and 9.775% sales tax. There is a 7.275% sales tax on the service charge as required by the State of Minnesota. For purposes of Minnesota Statutes, section 177.23, subdivision 9, we are required to inform you that the service charge is not a gratuity and is the property of Bearpath.
MENU SELECTION ~ If you prefer, our Executive Chef will custom design a menu for your event. Vegetarian and Children’s menus are available upon prior request to your function. All prices are subject to change. Due to the fluctuations in markets, all prices will be guaranteed 30 days prior to your event. Split menu charges will apply.
FOOD REGULATIONS ~ Due to Health Department regulations and club policy, food and beverage consumed on the premises must be provided by Bearpath Golf & Country Club. Health Department regulations prohibit us from allowing guests to take home extra food and beverages.
ALCOHOL ~ All alcoholic beverages must be purchased through Bearpath Golf & Country Club. Bearpath's service staff must dispense all beverages; alcoholic or non alcoholic. Bearpath Golf & Country Club is required under state law to request proper identification. Bearpath reserves the right to prosecute minors for attempting to purchase alcohol or tobacco. Minors attempting to purchase alcohol or tobacco will be asked to leave your event immediately, no exceptions. Bearpath also reserves the right to refuse service of alcoholic beverages to any individual under any circumstances. Any belligerent behavior will result in prosecution. Bearpath reserves the right to eject violators of these policies from Bearpath premises. You must sign a Social Host Liability Form prior to your function.
SET-UP ~ You are responsible for all set-up of room decorations for all parties and weddings. This includes table centerpieces, table favors, placecards, etc. If you would like Bearpath’s assistance, there will be a $50.00 per hour fee. Bearpath Golf & Country Club is not responsible for personal or rented property that is left on the premises before, during or after your event.
DAMAGE TO BEARPATH PROPERTY ~ You will be charged accordingly for any damage caused by you or anyone in your party. This includes tape, nails, tacks or pins in the walls. A fee will be charged for any extraordinary cleaning that is necessary. For example: confetti, glitter, silly string etc.
CLUBHOUSE ~ The Bearpath Clubhouse is a strictly members only facility. Ballroom guests are allowed in the ballroom and Terrace areas only. All other areas of the clubhouse and grounds are off limits to non-members.